Before you start: You should have been provided a PowerPoint file by Sarah, which will have the Course Settings information on the last slide ('Course' slide). Ensure you have this open, along with the competencies spreadsheet.

If an option is missing below, it means leave it as is / it doesn't need filling in ... much of the information is now added in Magento later

If a Product Shell has already been created: (if none, skip to A. Settings below)

  1. A. Settings
    1. You may only need to go through Steps 1 and 4 - 7of Settings
      1. Check everything - a lot of Settings may have been set when the product shell was created, make sure they are as listed below
      2. It is likely the Additional Material ('Files') will not have previously been uploaded
    2. Assignable date
      1. If the Assignable date listed is today's date, change it to a week from now and notify Sarah
  2. B. Taxonomy - D. Product Information
    1. Check everything, but many details may have been entered when the product shell was created that are NO LONGER NEEDED in Drupal; you don't need to delete them

A. Settings

  1. Search for the Course Title in Courses
    1. Once found, click Edit

  2. Summary: Not needed - set in Magento

  3. Description: Not needed - set in Magento

  4. Image: Not needed - set in Magento

  5. CPD Points: Check the value of the course and insert it

  6. Files
    1. Upload the Additional Material for the course under Files
      1. Click Choose File and browse for the material in the course's folder in the intranet and then click Upload
      2. The Additional Material will generally be a PDF named with the author's initials and a number (e.g. KL01.pdf), saved in the course folder
        1. For Video Arts courses, it will probably be named with the initials of the course
    2. If there are multiple files of additional material, just repeat Step 6 until all are uploaded
    3. If this course is part of a product kit, upload the additional material for each course to that specific course (rather than to the product kit at the end)

  7. Settings
    1. Previewable: Unchecked
    2. Certificate on course completion: Ensure this box is checked
    3. Feedback form: Ensure the "Feedback: Include an optional feedback form for this course" box is checked

  8. Assignable: Not needed - set in Magento

  9. Show End Date: unchecked

B. Taxonomy 

  1. Under the Taxonomy section enter the list of States and Territories and their respective competencies
    1. These may be in the main or the notes section of the slides
      1. Use this as a guide: Competencies Google sheet
    2. How to fill it out
      1. Geography - enter the State or Territory
        • Each State or Territory must be added in a separate fields (even if they are within the same 'competency' areas)
      2. Discipline - enter Barrister or/ and Solicitor
        • Be wary that in some states, the competency may be different between barrister and solicitors. In this scenario, they must be added in a separate field. 
      3. Competency - make sure it matches up exactly with the information on the slides
        • Be wary that from state to state, the competency area may be slightly different
          • E.g. 'practice management' in WA, but 'practice management and business skills' in most other states
        • E.g ACT (Geography) Solicitors & Barristers (Discipline) – Practice Management & Business Skills (Competency)

  2. Course eCommerce Keyword: Not needed - set in Magento

C. Product Information

  1. Check the following
    1. SKU: Look in the URL at the top of the page for this course and the SKU is the [NUMBER] e.g.[NUMBER]/edit

    2. Price: Not needed - set in Magento

    3. Product is Shippable: Not needed - set in Magento
    4. Weight: Not needed - set in Magento
    5. Maximum Package Quantity: 1
    6. List Position: Not Needed
    7. Related Products for Upsell: Not Needed - set in Magento
  2. Click Save

Next step: Author or Assessment